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Booking & calendars

A calendar builtfor you.

Holds, confirms, multi-room, multi-day — all in one view.

Send your open dates. Instantly.

  • Venue + room + date range
    Filter by stage so a basement booker doesn't see mainstage holds.
  • Day-of-week filter
    Send only the Tuesdays in March, only the weekends, or only the off-nights.
  • Excludes confirmed dates
    One toggle hides anything already on sale, so the link only shows true holes.
VenuePilot calendar with the Share Availability panel open
VenuePilot calendar with a Memo Details panel open showing a Kelly Vacation memo
Coming soon!

Keep your whole team on the same page.

Memos live on the calendar — not buried in email threads. Staff vacations, production blocks, facility maintenance, artist residencies. Pick an icon, set a date range, add a note. Everyone running the room sees the same thing. (Coming soon!)

  • Iconned and color-coded
    Vacation, production, holiday, residency — recognizable at a glance.
  • Cross-day spans
    Drag a memo across a week or a month, not one date at a time.
  • Per-team visibility
    Booking-only, ops-only, or shared — so internal notes stay internal.
  • Rich text + attachments
    Drop riders, hospitality docs, or production sheets right on the date.

Add an event in under a minute.

Venue, start time, doors, end time — and you're on the calendar. Add a footer, set a minimum age, drop in additional info. Hold a date first, confirm when you're ready. No required fields you don't have answers to yet.

  • Hold first, confirm later
    A first hold takes 10 seconds; promote to confirm without re-entering anything.
  • Smart defaults
    Doors-to-show offsets, age limits, and footers populate from your venue settings.
  • Public or private at a click
    Buyouts, fundraisers, and member-only shows stay off the public calendar.
  • Recurring + multi-day
    A weekly residency or a 3-day festival is one form, not three.
VenuePilot calendar with the Add Event panel open
VenuePilot Confirmed Events dashboard with sales and tickets-sold pacing

Every show. All the numbers. One screen.

Your full confirmed events list with real-time pacing for every show — today's sales vs. total, public vs. private status, available tickets remaining. No toggling between tools to find out what's selling.

  • Today vs. total, side by side
    Spot a slow on-sale or a sudden run while there's still time to act.
  • Inline status flags
    Confirmed, canceled, private — labeled, not buried two clicks deep.
  • Filter, sort, search
    By date range, status, room, or buyer. Saved views per user.
  • Hover for context
    % of capacity sold, % of potential revenue — without leaving the row.
The full toolset

Built the way venues actually work.

Not built around a SaaS use case. Built because the founder ran a venue and needed it to actually work on a Tuesday afternoon.

Holds & confirms
Soft holds, first/second/third holds, presales, on-sales — each on its own line.
Multi-room
Run mainstage, basement, gallery and rooftop on a single calendar grid.
Memos (coming soon!)
Vacations, residencies, production blocks. Iconned, dated, visible to the whole team.
Availability sharing
A shareable link that updates live. No more screenshot-and-email.
Custom event types
Match how you actually book — comedy, residency, private, fundraiser.
Internal notes
Production riders, hospitality, contracts — attached to the date, not buried in email.

Your calendar should work as hard as you do.

No contract to sign before you try it. No setup fees. Add your first event tonight, share availability tomorrow.